Every business needs some sort of email and contact manager system. At Presco, we use Outlook, as I’m sure many of our distributors do as well. Our IT department is great and they have set up many distribution list shortcuts so that we can easily communicate effectively and quickly with a certain group or team of folks at work. However, I found myself wanting to create my own lists that are specific to my job and quickly ran into a wall. After researching this a bunch and figuring it out I thought I would share the process with you in case anyone else is interested in using this and not quite sure how to do it.
First of all, it’s important to identify which version of Outlook you are using and understand the terminology used. I hadn’t used Outlook in years and so I was trying to figure out how to create a distribution list. However, because I was on a newer version that term is now obsolete and called a “contact group” instead. Once I figured that out things got easier. If you’re on Office 2010 then you’ll use contact groups and this tutorial will work fine for you…if not, go here.
The first step is to get on the right screens within Outlook. To start out, look on the bottom left of your screen and click on the tab that says, “Contacts.”
Then, on the top row of icons click on “New Contact Group.”
From there click on the icon at the top that says, “Add members.” Add the folks you want to your list.
Give your Contact Group a Name, click “Save and Close” and you’re done!
Now you can easily send en email to that group of people without typing out every single name!